Posted over 1 year ago

Christie Lites UK is looking for a full-time Admin Assistant to perform a variety of administrative tasks to support our UK Labour team.

The Admin Assistant responsibilities include, but are not limited to:

• Following processes and procedures outlined in the Labour Department flowcharts.
• Requesting documentation required from technicians such as CV’s, Public Liability Insurance, Passports plus other information when required.
• Creating travel cost Excel spreadsheets to be sent to the account manager prior to booking.
• Booking and managing all travel, such as flights, hotels and car / van rentals.
• Dealing with travel schedule changes and where appropriate, making cancellations / amendments.
• Sending travel itineraries via email to all relevant parties.
• Uploading expenses onto our in house software application and ensuring receipts are attached.
• Ensuring technicians are paid on time by uploading invoices accurately and within deadlines.

Skills and Experience:

• Successful candidates must have strong IT and customer service skills, together with the ability to work under pressure as part of a flexible and professional team.
• Hard working with a “can do” attitude.
• Be able to work under own initiative.
• Ability to problem solve and find best solution when dealing with schedule changes/cancelled flights & other bookings.
• Effective administration, planning and organisation skills with strong attention to detail and accuracy.
• Great communication skills - both verbal and written.
• Handles pressure and is able to prioritise work load and multitask.
• Adaptability
• Familiar with Microsoft Office as well as being tech savvy using unfamiliar software applications or a quick learner.
• Previous experience in a customer focused based role.

If you have strong IT skills, experience in managing travel arrangements and invoices / expenses, this could be an excellent opportunity. Prior experiece within the events industry would be a huge bonus!

Requirements

ESSENTIAL ATTRIBUTES FOR SUCCESS IN THIS ROLE

Skills and Experience:

• Successful candidates must have strong IT and customer service skills, together with the ability to work under pressure as part of a flexible and professional team.
• Hard working with a “can do” attitude.
• Be able to work under own initiative.
• Ability to problem solve and find best solution when dealing with schedule changes/cancelled flights & other bookings.
• Effective administration, planning and organization skills with strong attention to detail and accuracy.
• Great communication skills - both verbal and written.
• Handles pressure and is able to prioritize work load and multitask.
• Adaptability
• Familiar with Microsoft Office as well as being tech savvy using unfamiliar software applications or a quick learner.
• Previous experience in a customer focused based role.

Benefits

The role offers the flexible benefit of remote working or from our office based in Coventry and can also be a hybrid of the two.