Posted almost 5 years ago

ABOUT THE ROLE:

The Guest Services Ambassador (GSA) will report to the Senior Workplace Service Office Manager based in Melbourne. The GSA is a constant resource for our employees and makes the first direct impression on all SFDC customers and visitors. This position requires a high level of attentive and professional customer service. They will be responsible for the day to day workplace services operations for our Melbourne HQ along with as needed support for the Melbourne e-suite and other ANZ office locations. The GSA may be involved in various workplace services projects as assigned, advanced level administration and program coordination tasks. Supervision, development and training of any incoming workplace services contractors is essential. The objective is to lead the way to making Salesforce a great place to work and visit!

Responsibilities

• Implement workplace services strategies and guest customer support initiatives as directed from the site Workplace Manager and ANZ REWS Management team.

• Support the Workplace Office Manager on various Workplace Services program needs, orders, vendor management and routine audits for the office. For example: Facilities maintenance, janitorial cleaning, food program and catering vendors, stationery management, safety and security, building management etc.

• Deliver all aspects of front desk guest services associated operations. Ensuring standards and processes are being effectively carried out and providing training and support cover where required.

• Set up New Hire REWS requirements. For Example: Day 1 induction assistance, Workstation setup and allocation in Serraview, User set up on required SFDC communication forums, security badge issuance.

• Assist the Workplace Services Coordinator with obtaining quotations, reconciling invoicing and raising purchase requisitions including the auditing of the monthly financial Oracle P.O accruals report.

• Leading by example the GSA is required to set the tone in delivering a guest experience that is unique and brings the Ohana culture and SFDC brand to life.

• Handles all guest interactions with the highest level of efficiency and professionalism, responding to all concierge requests in a timely manner; including resolving customer complaints and inquiries in connection with Salesforce. First class hospitality and excellent customer service is to be extended to all stakeholders in our Ohana.

• Uphold the SFDC Trust values by maintaining the security badge system, as per Go center HQ policies. Conduct regular audits on badgeforce ensuring processes and access control is strictly being adhered to on site. This includes and is not limited to new hire employee/contractor badges, vendor badges, temporary replacement cards.

• Perform guest/visitor check in via proficient use of the visitor log in system, deliver notifications as per the SLA processes.

• Act as a conduit to the wider REWS team escalating and communicating any related items, requests that reach beyond the GSA scope.

• Pedestal and locker key management of the distribution, collection and recording of all data and secure storage of all keys.

• Inform internal customers (employees) on instructions for catering, meeting and event rooms and bookings and couriers.

• Maintain meeting rooms and other customer facing areas in a tidy and professional state at all times.

• Process incoming correspondence including general emails, faxes and voicemails in a timely and consistent manner as per SLA’s.

• Oversee the management of incoming and outgoing mail packages and courier bookings.

• On a daily basis maintain and audit documents, report logs and training materials/manual associated with GSA processes and procedures.

• Escalate Health & Safety and facilities maintenance tickets and issues with building management in a timely and efficient manner.

ABOUT YOU:

At Salesforce we want our guests and employees to experience exceptional customer service. To be successful in this role, you should:

• Have a college degree or industry certification.

• Minimum 2 years experience in corporate office or facilities environment.

• Have 5+ years directly related experience: candidates from luxury hospitality, high-end retail, or other high-touch customer service roles are particularly encouraged to apply.

• Have excellent interpersonal communication skills, with a genuinely warm, gracious, and professional demeanor in all interactions.

• Intermediate written, analytical, and problem-solving skills.

• Be engaged and constantly aware of the guest environment, proactively offering friendly and helpful assistance to all stakeholders.

• Display excellent professional personal grooming and presentation.

• Advanced experience in using MS Office suite, Gmail and associated Google Docs, Quip, Workday, Facilities ticketing, Website management and Visitor check in management systems.

• Demonstrate ability to operate standard office equipment (telephone systems, copiers, scanners, printers, fax machines, mobile/tablet applications).

• Salesforce.com software application knowledge and experience advantageous

• Ability to follow direction using effective communication oral and written skills and instructions.

• 85% of the role will be based front of house, 15% Workplace services administration and program support as required.

Salesforce.com and Salesforce.org are Equal Employment Opportunity and Affirmative Action Employers. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender perception or identity, national origin, age, marital status, protected veteran status, or disability status. Headhunters and recruitment agencies may not submit resumes/CVs through this Web site or directly to managers. Salesforce.com and Salesforce.org do not accept unsolicited headhunter and agency resumes. Salesforce.com and Salesforce.org will not pay fees to any third-party agency or company that does not have a signed agreement with Salesforce.com or Salesforce.org.